GRANTS MANAGEMENT BREAKDOWN MAP
Where Does Your Grant Process Actually Break?
Assessment (Score 0–16)
Answer Yes (1) or No (0)
Grant requirements are fully understood at award
1
.
Financial structure is aligned before spending begins
2
.
Roles and responsibilities are clearly defined
3
.
Spending is tracked in real time
4
.
Costs are reviewed for allowability and allocability
5
.
Documentation is collected as work occurs
6
.
No reliance on retroactive reconstruction
7
.
Financial reports are accurate and timely
8
.
Program and financial data align
9
.
Reporting deadlines are consistently met
10
.
Subrecipients are actively monitored
11
.
Risk levels are defined and tracked
12
.
Issues are identified before escalation
13
.
All documentation is complete and organized
14
.
Final reports tie to financial records
15
.
No last-minute corrections are required
16
.
Scoring
13–16 → Controlled Environment
8–12 → Breakdown Points Present
0–7 → Structurally Unstable
If your grant process depends on catching issues later, it’s already broken.
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GRANTS MANAGEMENT BREAKDOWN MAP