GRANTS MANAGEMENT BREAKDOWN MAP
Where Does Your Grant Process Actually Break?
Assessment (Score 0–16)
Answer Yes (1) or No (0)
  1. Grant requirements are fully understood at award
  1. Financial structure is aligned before spending begins
  1. Roles and responsibilities are clearly defined
  1. Spending is tracked in real time
  1. Costs are reviewed for allowability and allocability
  1. Documentation is collected as work occurs
  1. No reliance on retroactive reconstruction
  1. Financial reports are accurate and timely
  1. Program and financial data align
  1. Reporting deadlines are consistently met
  1. Subrecipients are actively monitored
  1. Risk levels are defined and tracked
  1. Issues are identified before escalation
  1. All documentation is complete and organized
  1. Final reports tie to financial records
  1. No last-minute corrections are required
Scoring
  • 13–16 → Controlled Environment
  • 8–12 → Breakdown Points Present
  • 0–7 → Structurally Unstable
If your grant process depends on catching issues later, it’s already broken.
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